Project Manager (Freelance)

Department: Operations
Location: Birmingham

JOB TITLE: Project Manager - Freelance JOB LOCATION: Birmingham


The Project Manager focus is to successfully manage projects as a liaison between Strategic Planning, Account, Creative, UX, Finance, suppliers and third party agencies. The Project Manager is Client-facing for direct conversations. In addition to managing the projects internally and with Client partners, the Project Manager also oversees production and Spark’s supplier relationships for their projects. The Project Manager is responsible for ensuring timely, in-budget quality deliverables for projects in accordance with the agency’s goals, balancing the details with the big picture. The Project Manager must be able to work resourcefully (both independently and in teams), knowing when to escalate an issue.


Project Creation and Set Up

• Work with Account team to ensure jobs are created as needed

• Create scopes of work to ensure accuracy and clarity of projects

• Assign project codes and establish server locations for files

• Schedule creative briefings

• Create project plans and guide team to meet deadlines

Project Maintenance and Production

• Schedule internal and client reviews

• Ensure work is ready for client review based on schedules

• Manage internal and client reviews until final approval

• Gather costs and issue PO requests

• Schedule production kick-off calls with awarded suppliers (if required)

• Ensure agency compliance with client policies

• Manage supplier relationships as appropriate with guidance from the Head of Delivery

• Oversee production, clearance, cataloging and delivery of final assets to partners for trafficking and delivery

• This may include usage negotiation

Project Reporting and Tracking

• Ensure that current approved projects are tracked and filed appropriately

• Prepare and manage weekly status reports for all open projects in conjunction with the account team and report project status to partners

• Collaborate with internal Spark teams and the external client partners to resolve any issues that pertain to production scheduling, reviews, or asset delivery throughout the project

Project Reconciliation

• Manage final invoices/billing and closing of projects with Finance


Person Specifications, Qualifications & Skills

• Experience project managing global brand websites (desirable)

• Experience working with responsive design, UX, user testing and external development teams (desirable)

• Print production experience would be a plus but not required

• Formal project management methodology experience – Agile, Prince2, etc. (desirable)

• Ability to converse with development team and clearly communicate requirements to creative, UX, planning and account management

• Agency experience strongly preferred

• Luxury/automotive advertising experience is a plus but not required

• Proficient in Excel and MS Project

• Excellent oral and written communications skills

• Strong organizational skills

• Solid analytical, problem solving and decision-making skills

• Adept at working effectively under pressure and meeting deadlines

• Ability to work independently and in teams


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